Finding someone to take a space when changing offices

Empty office space can stick out like a sore thumb in a corporate environment. It is important not to leave office space vacant for too long in order to maintain the appearance of productivity and progress in a business. By finding someone to occupy a space when changing offices, a company will avoid distractions within the workplace.

Find a replacement when changing offices

Within a company, changing offices is commonplace, yet oftentimes there is no process in place to occupy the vacant space. Offices are usually awarded based on merit, seniority or rank, therefore it is important not only to keep office space occupied but also to award a vacant space correctly. Prior to changing offices, the supervisor or manager should decide with senior partners or human resources who will take over the empty space. It is necessary to not disrupt team morale by awarding the office to the most deserving candidate.

How to find a replacement when changing offices

The process for finding someone to occupy an available office space should be straightforward. The human resources department should know who is most deserving of the space based on their promotion or rank. Awarding a space based on favoritism will only have a negative effect on team morale, therefore the decision should be handled delicately. If there is more than one deserving candidate, a lottery system should be used in order to guarantee fairness. The decision should ideally be made prior to the office being vacated, so the transition is seamless.

A comfortable work space is crucial to a positive work environment. Designating each employee’s space should facilitate teamwork and productivity. Also, change is good, and allowing staff members to move their work space from time to time can boost team morale.